# Publish a Dataset

## 🔐 Step 1: Log In & Create a Draft

- {ref}`Log in <account-log-in-options>`.
- (Optional) Navigate to a collection.
- Click "Add Data" → "New Dataset".

Note: If you don’t see the "Add Data" button, contact your repository support team.

## 📝 Step 2: Enter Basic Metadata

- Fill in the required metadata fields.
- Click "Save" at the bottom to save your draft dataset.

## 📁 Step 3: Upload or Edit Files

- In the draft dataset, scroll down to the "Files" tab.
- Click "Upload Files".
- Choose "Select Files to Add" or drag and drop files.
- (Optional) Use "Upload Folder" if available.
- Click "Done" when upload is completed.

To edit files:

- Select files on the left → Click "Edit Files".
- To restrict/embargo files, choose the relevant option.

## 📜 Step 4: Set Terms of Use

- Go to the "Terms" tab.
- Click "Edit Terms Requirements".
- Choose a license from the dropdown or select Custom Dataset Terms.
- Click "Save changes".

## 🧾 Step 5: Add or Edit Metadata

- Go to the "Metadata" tab.
- Click "Add + Edit Metadata".
- Click "Save" after making changes.

## 🚀 Step 6: Publish Your Dataset

Note: once published, easy deletion of a dataset is no longer possible.

- Click "Publish Dataset" or "Submit for Review" (top right).

 - Publish Dataset: Immediately publish a dataset. This option is only available on repositories without a review phase.

 - Submit for Review: Locks draft and sends to support staff. If changes are needed, you’ll be notified via email and you can resubmit. This option is only available on repositories with a review phase.

## 🔄 Optional: Update a Published Dataset

- Edit the dataset and publish a new version.
- The DOI remains the same.
- The Versioning tab tracks all changes:

  - Metadata changes = minor version.

  - Data changes = major version.